L o a d i n g
Pabari Dashboard

How Our System Improved Fleet Operations and Reduced Costs for Pabari Transport

Client

Pabari Transport

Services

Fleet Management System

Industry

Transportation & Logistics

Project Summary

We implemented an Inventory and Garage Management System for Pabari Transport that increased their vehicle utilization by 35% and significantly reduced their maintenance costs. The system replaced manual workshop processes with digital tracking and improved their procurement efficiency.

The Client

Pabari Transport is a major transportation company in East Africa, operating a large fleet of vehicles for logistics operations across multiple countries. They handle daily deliveries that require consistent vehicle availability and minimal maintenance downtime.

The Challenge

Pabari Transport faced four specific operational problems:

Workshop Management Issues

  • No digital system to track repair jobs
  • Paper-based maintenance records
  • Missed service schedules
  • No way to monitor repair progress

Inefficient Parts Procurement

  • Manual purchase approval process
  • Duplicate parts orders
  • No tracking system for ordered parts
  • Excess inventory of some parts

Poor Fleet Scheduling

  • Unplanned vehicle downtime
  • Missed maintenance schedules
  • No system to track vehicle availability
  • Inefficient job allocation

Inventory Control Problems

  • Infrequent stock counts
  • No system to track parts usage
  • Missing inventory records
  • No process for stock adjustments

The Solution

Workshop Management System

  • Digital job cards for all repairs
  • Maintenance schedule tracking
  • Service history for each vehicle
  • Workshop performance metrics

Procurement Management System

  • Digital purchase requisitions
  • Automated approval workflows
  • Parts inventory tracking
  • Order status monitoring

Inventory Control System

  • Parts usage tracking
  • Stock level monitoring
  • Adjustment documentation
  • Inventory reports

Business Impact

Measured Improvements
  • 35% increase in vehicle utilization
  • 35% improvement in customer satisfaction
  • Reduced parts overordering
  • Decreased vehicle downtime
Cost Reductions
  • Lower parts inventory costs
  • Reduced emergency repairs
  • Decreased duplicate purchases
  • More efficient workshop operations
System Benefits
  • Complete repair history for each vehicle
  • Real-time parts inventory data
  • Documented maintenance schedules
  • Trackable procurement process
Operational Benefits
  • Streamlined workshop processes
  • Better resource allocation
  • Improved maintenance planning
  • Enhanced fleet availability

Conclusion

The Inventory and Garage Management System solved Pabari Transport's specific operational challenges by providing clear tracking of repairs, maintenance, and parts inventory. The 35% improvement in vehicle utilization directly resulted from better maintenance scheduling and reduced downtime. The system continues to help Pabari Transport manage their fleet more efficiently and maintain better control over their operational costs.